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17 agency and document routes across 12 states, alongside selected local files. State coverage does not mean every municipal record is searchable here. Human research assistance remains NJ/NY only.
Choose place and document ↗ New Jersey · NJDEPFind an NJDEP oil tank No Further Action letter
Find NJDEP oil tank case documents
Find NYSDEC oil spill records and case documents
Find Oregon heating oil tank clean decommissioning records
Find Oregon leaking heating oil tank and cleanup records
Find Seattle residential oil tank decommissioning records
Find Maine tank registration and oil spill files
Find Connecticut DEEP oil spill reports and documents
MassDEP oil spill records: RTN lookup & file viewer
Vermont ERT oil spill & hazardous-site records
Rhode Island DEM oil spill, UST & LUST file review
Maryland MDE Oil Control case search & records
Virginia DEQ petroleum release records & case files
PA DEP tank records: eFACTS limits & file review
Washington Ecology cleanup search: oil tank case documents
PLIA public project search: heating oil cleanup letters
NYSDEC PBS database: registration & tank record search
Research areas
A local starting point
for your property.
Find the portals, record holders, and request sequence for your area. County routes and municipal routes are complementary—not interchangeable.
Research routes
36 areasNew Jersey
Montclair · Essex County
Start with Montclair's property portal, then separate a municipal permit search from an NJDEP environmental file search.
View sources & request steps · optional NJ/NY assistanceMaplewood · Essex County
Maplewood specifically lists oil tank removal certificates among requestable records. Locate the certificate and compare it with the permit history.
View sources & request steps · optional NJ/NY assistanceSummit · Union County
Summit links building permits before its non-police records request portal. Use that two-stage route to identify and retrieve the underlying file.
View sources & request steps · optional NJ/NY assistanceWayne · Passaic County
Wayne distinguishes self-service searches, property maps, and an OPRA fallback. Research follows that sequence before escalating missing tank paperwork.
View sources & request steps · optional NJ/NY assistanceRidgewood · Bergen County
Start by separating the assessor property card from the construction file. Ridgewood directs property-card requests through the Village Clerk.
View sources & request steps · optional NJ/NY assistanceLivingston · Essex County
Livingston names a Construction Permit Summary Report as the building-record starting point. Use its references to pursue the actual tank paperwork.
View sources & request steps · optional NJ/NY assistanceMillburn / Short Hills · Essex County
Millburn separates SDL building-permit lookup from its NextRequest records workflow. Research connects a permit reference to the documents behind it.
View sources & request steps · optional NJ/NY assistanceWest Orange · Essex County
Use the Township's municipal records form for a bounded document request, rather than confusing police records with a construction file.
View sources & request steps · optional NJ/NY assistanceSouth Orange Village · Essex County
Request the Building file through the Clerk, then check the tank-location survey, inspection and disposal paperwork behind the permit.
View sources & request steps · optional NJ/NY assistanceBloomfield Township · Essex County
Check open and closed permits through Bloomfield's SDL link before requesting missing inspection or tank completion documents from the Clerk.
View sources & request steps · optional NJ/NY assistanceNew York
Nassau County
Nassau has a small heating-oil tank closure route distinct from bulk-storage research. Choosing the right system matters more than searching every database.
View sources & request steps · optional NJ/NY assistanceSuffolk County
Prepare the full tax-map identifier for Suffolk's Health Department record search, and keep town or village permits separate from county-held records.
View sources & request steps · optional NJ/NY assistanceWestchester County
Distinguish a historic petroleum-storage map from a current property file. Use tank and permit identifiers to pursue the documents behind a closure claim.
View sources & request steps · optional NJ/NY assistanceNew York City · Five boroughs
NYC tank research crosses DOB's older and newer filing systems and FDNY's tank-specific reports. One building search is not the whole record.
View sources & request steps · optional NJ/NY assistanceHuntington · Suffolk County
Huntington routes FOIL by department. Prepare the tax-map number and distinguish building paperwork from a county Health Department search.
View sources & request steps · optional NJ/NY assistanceBrookhaven · Suffolk County
Find Town-held oil tank permits, inspections and completion papers. Use the current Digital Services and FOIL routes; Suffolk Health and DEC files are separate.
View sources & request steps · optional NJ/NY assistanceIslip · Suffolk County
Islip separates Building Department records from other FOIL documents. Choose the correct branch before requesting tank-related paperwork.
View sources & request steps · optional NJ/NY assistanceOyster Bay · Nassau County
Keep Oyster Bay's Town Clerk records request separate from Nassau's small heating-oil tank verification letter. The two routes answer different parts of the history.
View sources & request steps · optional NJ/NY assistanceTown of Babylon · Suffolk County
Use the Town's Environmental tank-removal category, not only a Building permit request. Prepare the complete Suffolk tax-map reference.
View sources & request steps · optional NJ/NY assistanceTown of Smithtown · Suffolk County
Prepare the Building Department's parcel-specific records request, then keep Suffolk Health and DEC searches separate.
View sources & request steps · optional NJ/NY assistanceTown of Riverhead · Suffolk County
Riverhead routes copies of permits and property documents through the Town Clerk's FOIL process, rather than an inspection-scheduling email.
View sources & request steps · optional NJ/NY assistanceTown of Southampton · Suffolk County
Use the property-information lookup linked from the Town's FOIL form, then prepare a department-specific request for the missing document.
View sources & request steps · optional NJ/NY assistanceCity of Yonkers · Westchester County
Use the Housing & Buildings historic-file route and keep any Fire Department tank record request separate from new permit filing.
View sources & request steps · optional NJ/NY assistanceNew Rochelle · Westchester County
Target the Fire Department's tank-status record, then request the existing inspection file through the City Clerk's FOIL route.
View sources & request steps · optional NJ/NY assistanceScarsdale · Westchester County
Use the Village-linked property information system, then request the tank permit and missing attachments. County PBS and DEC spill files remain separate.
View sources & request steps · optional NJ/NY assistanceOregon
City of Portland · Oregon
Separate Portland Fire & Rescue's installation/removal permits from Oregon DEQ decommissioning and cleanup files. A blank Portland Maps search is not the end of the trail.
View sources & request steps · self-service onlyWashington
Unincorporated King County · Washington
Confirm unincorporated jurisdiction before requesting the County tank-work file. Seattle, Bellevue and pre-annexation records need different custody decisions.
View sources & request steps · self-service onlyCity of Bellevue · Washington
Look for the Fire Prevention decommissioning report. A general Development Services building-file search is a different record route.
View sources & request steps · self-service onlyCity of Tacoma · Pierce County
Ask Fire Prevention for the recorded decommissioning certification. Small home heating-oil tanks are not covered by the Health Department's tank-record search.
View sources & request steps · self-service onlyMassachusetts
City of Boston · Massachusetts
Target Fire Prevention's Special Hazards tank file, not just a building history. Use Boston's current JustFOIA route for missing historic documents.
View sources & request steps · self-service onlyCity of Newton · Massachusetts
Newton's fuel-tank/oil-burner category combines several work types. Ask Fire's record holder for the tank-specific permit and inspection attachments.
View sources & request steps · self-service onlyTown of Wellesley · Massachusetts
Look for the Fire removal/inspection file and the signed disposal receipt identified in Town guidance. A permit status is not that receipt.
View sources & request steps · self-service onlyConnecticut
Town of Greenwich · Connecticut
Greenwich Fire publishes an oil-tank information request route. Keep that file separate from the Building removal/abandonment permit and DEEP spill documents.
View sources & request steps · self-service onlyTown of Westport · Connecticut
Use Westport's dedicated COs, Tank and Spill Document Archive for historic tank papers, then its separate permit/inspection search for the mechanical file.
View sources & request steps · self-service onlyCity of Stamford · Connecticut
Stamford Fire keeps removal documents when supplied, not a complete tank register. Ask for the retained file and preserve what the owner or contractor still holds.
View sources & request steps · self-service onlyTown of Wilton · Connecticut
Wilton separates historic oil-tank information formerly held by Fire from newer permitting. Use the stated cutoff before choosing the record system.
View sources & request steps · self-service onlyNo matching area yet.
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