New York · NYSDEC
Use the spill reference to separate an incident listing from the underlying documents. Then follow up on the precise missing file.
Before you search
County, municipality, address, spill number and approximate incident date.
Bring what you have. Missing identifiers can be part of the route review.Open the DEC environmental remediation database and select the relevant spill search. Compare location and incident details before treating a result as a property match. A spill listing does not describe every residential tank at an address.
Official sourceOfficial instructions / record system↗Write down the spill number, search date and document references. Separate a case status from the actual supporting reports you possess. Use the worksheet below to mark which sources you checked and which documents still need to be requested.
Official sourceOfficial instructions / record system↗For missing DEC-held material, use DEC's records access instructions and cite the spill reference and dates. Local removal permits, county health records and DEC files are different record sets; one agency's reply cannot clear all three.
Official sourceOfficial instructions / record system↗After the search
The report and relevant correspondence behind a DEC spill reference.
Compare spill number, location and incident date before associating documents.
Still missing? An incident listing is a search reference, not a complete report.
Separate the investigation report, attachments and closure correspondence actually received.
Still missing? If only the listing is available, request the file by spill number.
Comparison checklist by Oil Tank Route, based on the official routes above. Not an agency certification, document authentication or a property-safety finding.
Your private record worksheet
Prepare search keys here, open the official sources above, then record what happened. Nothing is searched or sent automatically. A postal city or ZIP does not establish legal jurisdiction.
Suggested document scope for this route: the spill investigation report, referenced attachments and closure correspondence. Narrow this to the files you still need.
Start with the identifiers and first applicable source. An online blank, an inaccessible portal and an agency no-record reply are three different outcomes.
No result is not proof of no tank. A candidate document still needs its property, issuer, dates and stated scope checked.
Review and edit bracketed fields after copying. Use the agency’s current official form, disclosures and fee instructions. Drafted ≠ sent ≠ acknowledged ≠ delivered.
Default: this tab’s session only. Device saving is optional; avoid it on shared devices. No property details enter the page URL or analytics.
Optional human research is available for NJ/NY, subject to intake review. The worksheet is separate and is not attached automatically.
Make the request specific
Please provide existing reports, closure correspondence and attachments for spill [number] at [property], during [dates]. The specific missing document is [description].
Replace the bracketed fields and follow the agency’s current form, disclosure, and fee instructions. This is a draft, not a sent request.
No spill result does not establish that no tank or release ever existed. A reported incident is not a tank census or a current condition assessment.
Active leak or strong oil odor? Use the safety route. ↗Start a property record check
Send the property and your question. First, we confirm whether we can help and which records to pursue. You do not need an existing file to get started.