Maine · DEP
Choose TankSmart for registration information and the DEP document portals for finalized spill or tank files. They answer different questions.
Before you search
Town, address, facility or tank reference, spill number and approximate dates.
Bring what you have. Missing identifiers can be part of the route review.For registration, choose Search Registered Tanks in TankSmart, not Get Certified. The search offers registration number, facility name, town/city and street address. For spill reports, use the separate DEP document route in the next step; registration does not include every cleanup file.
Official sourceOfficial instructions / record system↗In the linked document portal, enter a Query Value such as town, facility or spill number, then Search. An asterisk expands a query. Downloadable HOSS tables are a separate technical resource, not a substitute for the document you need.
Official sourceOfficial instructions / record system↗DEP says not every file is scanned. If the document is missing online, ask the file room about the specified file and arrange the appropriate review. Keep the requested file list and the delivered documents separate in your worksheet.
Official sourceOfficial instructions / record system↗After the search
The relevant registration record or finalized spill document, with the record family clearly identified.
Compare facility/tank reference and town/address.
Still missing? Registration information is not a spill cleanup report.
Compare spill reference, report date and location with the registration if applicable.
Still missing? A missing online file may require file-room review; keep the request pending until a response arrives.
Comparison checklist by Oil Tank Route, based on the official routes above. Not an agency certification, document authentication or a property-safety finding.
Your private record worksheet
Prepare search keys here, open the official sources above, then record what happened. Nothing is searched or sent automatically. A postal city or ZIP does not establish legal jurisdiction.
Suggested document scope for this route: the identified tank registration record and any separately referenced finalized spill report. Narrow this to the files you still need.
Start with the identifiers and first applicable source. An online blank, an inaccessible portal and an agency no-record reply are three different outcomes.
No result is not proof of no tank. A candidate document still needs its property, issuer, dates and stated scope checked.
Review and edit bracketed fields after copying. Use the agency’s current official form, disclosures and fee instructions. Drafted ≠ sent ≠ acknowledged ≠ delivered.
Default: this tab’s session only. Device saving is optional; avoid it on shared devices. No property details enter the page URL or analytics.
Self-service guidance only here. Human research assistance is currently limited to New Jersey and New York.
Make the request specific
Please help locate [tank or finalized spill documents] for [property/town], reference [number], during [dates]. The online search returned [result]; the missing file is [description].
Replace the bracketed fields and follow the agency’s current form, disclosure, and fee instructions. This is a draft, not a sent request.
Registered tanks and finalized spill files are not a complete inventory of every residential tank. This is self-service guidance, not an offer of Maine research assistance.
Active leak or strong oil odor? Use the safety route. ↗